Internet Society of Australia 
A Chapter of the Internet Society  
ABN 36 076 406 801 
  
MINUTES of Directors' Meeting 11 Oct 2011
 
By Teleconference in accordance with the Articles of Association of the Society

The meeting commenced at 17:45

1.	Attendance
Present:		Gunela Astbrink, Paul Brooks (Treasurer), Narelle Clark (Vice-President), Roger Clarke, George Fong, Rob Forsyth, Robert Gregory, Cheryl Langdon-Orr (Secretary), Andrew McRae, Holly Raiche (ED), Skeeve Stevens
Apologies:	Tony Hill (President), Jerry Leeson
2. 	Minutes of Previous Meetings
The Board adopted the Minutes of the Meeting of 9 Aug 2011.
Moved:     Roger		Seconded:     Rob F
The Board amended the Minutes of the Meeting of 11 Dec 2010, by adding Paul Brooks to the list of the Board members who were present, requested the ED to update the web-site copy, and requested Paul to amend the draft report of Directors' attendance at meetings
Moved:     Paul		Seconded:     Roger
3. 	Actions Arising/Carried Over from the Minutes
See the Attachment
4. 	Reports
4.1	Executive Committee Report, and Remuneration Sub-Committee
	The Committee reported verbally that, following further negotiations, ISOC-AU and the ED had agreed to bring forward the date of completion of the ED's contract from January 2012 to October 2011.
	In order to manage with the reduced funding that is available post-GFC, the Board is to let short-term contracts for specific work-items, with effect from November 2011.
4.2 	Executive Director's Report
	The Board accepted the Report.  
	The Board noted that ISOC-AU is currently represented on the regional leadership through Holly as Vice-Chair of APRALO, and that ISOC-AU's Chair, Vice-Chair and ED will be present at the IGF meeting in Dakar, Senegal.  The Board further noted that the ED's absence 21-29 Oct 2011 would be as an APRALO representative, not as an ISOC-AU representative.
	The Board noted that this would be the last meeting at which Holly would be in the ED role.  A vote of thanks for her work over an extended period was carried with enthusiasm.
	Moved:     George	Seconded:     Rob F
4.3 	Treasurer's Report
	The Board accepted the Report.
4.4  	Revenue Sub-committee (PB, RF, CLO)
	Nil Report.
4.5 	Sponsorship Sub-committee
	Nil Report.
4.6  	Membership Sub-committee (RF, SS, CLO, JL)
	Nil Report.
4.8	Director's Representations
	Skeeve spoke on Social Media in The Philippines, Korea (APNIC) and Vietnam (BeerAndPeer)
RobF spoke on security issues around Asia and participated at the Crime Stoppers, identified in his ISOC-AU capacity
5. 	Membership Issues
Membership renewals are still coming in.
6. 	SIGs Report
6.1 	IPv6 SIG
	Nil Report.  The IPv6 Summit is on next week.
6.2 	S&E (Skills & Expertise)
	Nil Report.
6.3 	Accessibility & Usability
	Gunela has been asked by ISOC to write a paper on Accessibilty Issues.
7. Discussions With Notice
7.1 	AGM Preparation (Cheryl)
	•	Financial Statements
	The draft from Paul was reviewed, and the Board noted that a revised version would be finalised and circulated
	•	Directors' Statement
	The draft from Paul was reviewed, and the Board noted that a revised version would be finalised and circulated
	The Board noted that further text would be drafted by Paul, comprising brief explanatory wording for members, which woiuld be circulated for Board approval
	•	ED's Report
	The Board noted that the ED's Report is ready to be submitted to members
	•	Nomination Formalities
	The Board noted that a difficulty may exist in that more than one candidate may have been nominated by the same person.  The Board further noted that this will be clarified prior to the Meeting, and the Board informed of the outcome
7.2 	Strategy Day Outcomes (Narelle, Cheryl)
	Deferred
7.3 	ISOC-AU Structure (Roger)
	Deferred
8. 	Other Business
8.1	'Service Provider Liaison' project (Skeeve)
	Deferred
8.2	Events / Forum
	Deferred
8.3	Review of Articles and By-Laws (Cheryl)
	The Board noted that statutory reporting requirements are no longer as onerous as they were, but the Articles impose a requirement equivalent to the original legal position.  It may be appropriate to presage to the members at the AGM that we change the Articles in 2012 to remove the now-excessive reporting requirement.
	Other aspects of this matter were deferred
8.4	Review of Committee Structure and Delegations
	Deferred
9. 	Next Meetings
Wed 19 Oct, 8am, AGM, in Melbourne, at IPv6 Summit, but with teleconference as well
Tue 9 Nov 2011, 5:45pm
Tue 13 Dec 2011, 5:45pm

The meeting concluded at 19:20

Attachment:   Matters Carried Over from Previous Meetings

3.1	Suitability of Google Docs as the Board's shared work-area
	ROGER to clarify concerns about Accessibility without a Google login, and
Accessibility and use by Google and third parties
	Ongoing 
3.2	Juniper 
	ANDREW, PAUL to liaise further with them about membership renewal 	Ongoing 
3.3 	Proposal re Internship 
	ROBG, CHERYL, JERRY to present a business case and financial support plan
	Closed, not currently feasible
3.4 	Flexibility on Membership Rates
	HOLLY to organize a meeting of Membership Committee to include consideration of this  	Ongoing, possibly to be included in the broader review of the Articles and By-Laws 
3.5	Forum Series
	EXEC CTEE, HOLLY TO WORK WITH ROBG re Copyright, and likely speakers to articulate the plans.  (The Launch event was postponed due to low acceptances in a busy week)	Ongoing
3.6	ISOC-AU Policy Position on USO Issues 
	GEORGE to draft for the Board's consideration
	Ongoing, progress made
3.7	Organisational Membership / Sponsorship
	ALL BOARD MEMBERS are to provide specific suggestions regarding organisations and individuals within them who are good prospects to approach, and to arrange two organisational contacts per Director by September – now amended to March 2012
	Ongoing 
3.8	Governance and Authorisations
	TONY, NARELLE  to provide a background document and//or proposal
	Ongoing 
3.9	NBN
	GUNELA, GEORGE, HOLLY to tele-conference prior to meeting with NNSW MP
Done, but expanded to consideration of a possible regional forum on the NBN
	Ongoing
3.10	A Process for reporting on IPv6 uptake in Asia
	GUNELA, NARELLE, PAUL to progress
	Ongoing (APNIC and some IPv6 allocation databases exist)
3.11	Availabilities for the Board Strategy Day in the weeks of 12 and 19 Sep
	HOLLY to seek, using http://www.doodle.com/.
	Done, closed 
3.12	Paul's Attendance at the Meeting of 11 Dec 2010 
	HOLLY to amend the web-site copy of the Minutes
PAUL to amend the draft report of Directors' attendance at meetings
	New
3.13	Documents for the AGM
	PAUL to revise and circulate the Financial Statements
PAUL to revise and circulate the Directors' Statement
PAUL to draft and circulate further text, comprising brief explanatory wording for members
	New
3.14	Nominations the AGM
	CHERYL to clarify with Rob G, and others as necessary, whether the nomination by one person of both themselves and another is consistent with the Articles 
	New